Guidelines and Procedures for Submission

After reviewing all guidelines and procedures on this page, any questions about submitting to Exhibit may be directed to To submit materials to Exhibit, navigate to the appropriate series (per the below video) or select “Submit Content” from the left-hand navigation menu.

Exhibit, a digital repository that gathers, preserves, and provides access to the scholarship, creative works, and records of the Xavier University community, is hosted by Xavier University Library. All Xavier University affiliated persons, including faculty, instructors, administrators, visiting scholars, staff, and students, are invited to contribute their work to this valuable resource. All material in Exhibit is freely available for users around the world to view, download and print.

All submissions to Exhibit must either:

  1. make some contribution to the body of research
  2. be an original creative work (or a facsimile thereof)
  3. comprise part of the teaching and learning process
  4. represent a significant part of the institutional record of the university
  5. constitute a primary resource for further research and learning

Just submitting bibliographic information does not help researchers who use Exhibit. Consequently, each submission must include a file/artifact. Submissions are not limited to text documents (any file format or type is accepted). Some examples of acceptable materials include:

  • journal articles
  • books
  • poster presentations
  • data sets
  • photos and images
  • audio and video recordings

All submissions are reviewed by University Library staff to ensure stated criteria have been satisfied.

Withdrawal of Material

Exhibit is intended to be a permanent archive of, and provide persistent access to, deposited material. Submitted materials will only be removed under special circumstances including but not limited to copyright violations, plagiarism, or falsification of data. When contributors leave the University, their material will remain in the repository.

Copyright and Intellectual Property

Exhibit does not assert copyright or ownership of intellectual property for any contribution submitted to the repository. Any and all copyrights remain with the author or other copyright holder. Unless otherwise agreed upon, Exhibit makes submissions available using a Creative Commons “Attribution/Non-Commercial/No derivative works” license. Creative Commons does not replace copyright, but instead strengthens it by giving the author complete control over how their work may be used.

Many publishers require authors to sign over copyright as part of the standard publishing agreement. Since publishing in top journals is a major component of tenure and promotion, authors may accept such agreements without argument, resulting in the relinquishment of ownership of copyright for their own intellectual property. Although librarians can provide guidance, it is the responsibility of the author to determine if they have the rights to submit their published content to Exhibit.

Direct any questions about copyright or Creative Commons to the Library’s Copyright Team.